Police Information Checks
Police Information Checks are more than a Canadian Criminal Record Check. Also known as a PIC, information is searched from multiple databases and the results will be provided on a Tsuut’ina Nation Police Service certificate letter. Disclosure will include Canada-wide Criminal Record History, Vulnerable Sector Search (if required), and Police History; this includes Local Police Information and Alberta Provincial court records.
The Tsuut’ina Nation Police Service processes Police Information Checks for employment, volunteer opportunities, and other relevant purposes, as well; provides Police Record Check information for persons applying for a record suspension (formerly a Pardon).
Are you a security personnel, a locksmith, or a private investigator?
The Government of Alberta no longer requires fingerprints or signed affidavits for security guards, locksmith and private investigator applications, according to the proclamation of the Security Services and Investigators Act on June 1, 2010.
If you have any questions about licensing processes under this new legislation, please contact Alberta Solicitor General and Public Security’s Licensing Department toll-free at 1-877-462-0791.
The Tsuut’ina Nation Police Service will continue to perform employment Police Information Checks for these applications.
Vulnerable Sector Police Information Checks
A Vulnerable Sector Police Information Check is required when an individual will be in a position of trust or authority of vulnerable persons. A vulnerable person is defined as a person who, because of their age, disability, or other circumstances, whether temporary or permanent, are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them.
A position of trust or authority is more than just having contact with children or vulnerable persons. The nature of the position – not the person – must cause the person to have authority over, or trust of, children or vulnerable persons. Positions with casual or occasional contact with children or other vulnerable persons would not normally require a Vulnerable Sector Police Information Check unless the nature of the position leads vulnerable persons to have trust in the individual.
A Vulnerable Sector Police Information Check includes a query to confirm that the applicant has not received a record suspension for sexual offences. All such convictions can be only disclosed with authorization from the Minister of Public Safety.
It is the responsibility of the requesting organization and not the Police Service to determine whether an applicant requires a Vulnerable Sector check. Vulnerable Sector checks should only be requested when the applicant is entering a position that will be responsible for the well-being of vulnerable person, where the position is one of authority or trust relative to those vulnerable persons; as per the Criminal Records Act.
Police Services in Alberta do not provide Criminal Record checks only. Such a check may be obtained through an accredited RCMP third party company or by obtaining a Certified Criminal Records Check from the RCMP which requires the submission of fingerprints.
Prints are used to confirm your identity only and are destroyed after 90 days.
Obtaining A Police Information Check
Two valid pieces of government issued identification (Expired Identification cannot be accepted)
Photo identification can be one of the following:
- Driver’s Licence (Interim operator’s licence NOT valid ID)
- Alberta Photo Identification Card (Issued through Registry Agent Offices)
- Permanent Residence Card (ONLY instance where ID with an expired date is acceptable)
- Firearms License
- Refugee Protection Claimant
- Document – Certified
- Nexus Card
- Secure Certificate of Indian
- Status Card (Federally issued)
- Aviation Document Booklet
For Minors between the ages of 12 to 15 who do not have any of the above photo identification:
- Student Photo ID (Only for applicants between the ages of 12 and 15)
- Non-photo identification can be one of the following:
- Provincial Healthcare Card
- Birth Certificate
- Marriage Certificate
- Immigration Papers (Includes any VALID document issued by Citizenship and Immigration Canada with proper applicant descriptor information)
- Citizenship Card
- Citizenship Certificate
Payment for the Police Information Check
Payment can be made by Cash, AMEX, Visa, MasterCard, or Interac/Debit.
- $50.00 if required for employment; adoption, immigration, or other
- $15.00 if required for an unpaid practicum only (with a letter from your organization)
- $15.00 if required for volunteer positions (with a letter from your organization dated within 6 months of your Police Information Check application
To be eligible for the $15 fee, applicants must obtain a letter issued from the organization stating the person’s name and the capacity they will be involved with i.e. volunteering or an unpaid practicum and must be signed by designate from that organization. The letters must include the following information on the agency’s letterhead:
- Applicants full name
- Position the volunteer is applying for
- Signature of the Agency representative or designate (Note: Electronic signatures and copies will be accepted)
For further information please contact Volunteer Alberta http://volunteeralberta.ab.ca/programs_services_resources/people/volunteer-screening/
Note: Applications will not be processed immediately or expedited. We process all applications in date order of being received.
Police Information Checks – Residency Outside of Tsuut’ina Nation
If you have previously resided on Tsuut’ina Nation and now reside elsewhere in Alberta, in another Province or Out of Country and require a Tsuut’ina Nation Police Service, Police Information Check; you must do the following:
- Attend the Tsuut’ina Nation Police Service in person
- Complete the Police Information Check Application. Please ensure both the first and second page are filled out completely and that both pages are signed and dated. Please note that we are not able to complete a Vulnerable Sector search for anyone not living on Tsuut’ina Nation, you must attend your local police service where you currently reside, for this request.
- Please bring two pieces of valid government-issued ID. One piece of ID must have a photograph.You must have one photo identification such as: Driver’s License, Alberta Photo Identification Card (Issued through Registry Agent Offices), Passport, Permanent Resident Card, Firearms License, Nexus Card, Secure Certificate of Indian Status Card (Federally Issued), Aviation Document Booklet, or Refugee Protection Claimant Document – Certified.Non-photo identification can be one of the following: Provincial Health Care Card, Birth Certificate, Marriage Certificate, Immigration Papers, Citizenship Card, or Citizenship Certificate.
- Payment will be processed at the time of application. Accepted forms of payment are: Cash, AMEX, Visa, MasterCard or Interac/Debit
What Databases are Searched?
The Tsuut’ina Nation Police Service primarily uses three search mechanisms:
P.R.O.S. – Local records of the applicant’s involvement with TNPS, and RCMP agencies (Police Reporting Occurrence System)
J.O.I.N. – The Alberta court system (Justice Online Information Network)
C.P.I.C. – The Canadian Police Information Centre system and R.C.M.P. National repository in Ottawa.
This Police information check only provides information found at the time of the check, on the above listed systems. The Tsuut’ina Nation Police Service does not guarantee completeness of the information, as we are limited to information available on these systems.
This check does not include information found in any other jurisdiction’s local police information system; nor does it include court information from any other provinces, except convictions registered on the National Repository for Canada and information entered onto the Canadian Police Information Centre System.
What disclosures are included?
- Criminal Records – Adult and Youth (includes indictable, dual procedure and summary conviction offences)
- Pending and outstanding charges
- Outstanding warrants for arrest Canada-wide
- Police Files/Information Reports: Relevant occurrences – this may include any interactions an individual has had with police as being disclosed, including mental health occurrences, if they are deemed to be relevant. A relevant occurrence may not have resulted in charges being laid, but will be disclosed if relevant or there is a potential risk to public safety
- Records of not criminally responsible by reasons of Mental Disorder pursuant to s.16(1) cc (disclosed if relevant)
- Judicial Orders while in effect: probations, prohibitions, peace bonds and recognizance conditions
- Vulnerable Sector Records (pardoned sex offender)
- Absolute Discharge for one year period
- Stay of Proceedings for one year period
- Conditional Discharge for three year period
- Alternative Measures for one year period
For a full list if PIC disclosure procedures please see the Alberta Police Information Check Disclosure Procedures.